Rent a Room

Need a meeting room, event space, or theatre? We have plenty of options! Reserving online is easy.

Meeting Rooms for Rent

Below is the full list of all branches with meeting rooms across EPL locations. Information on room location, AV and furniture inclusions, WiFi and accessibility details (e.g. washrooms, hearing assist where available) are provided for each branch. Currently only meeting rooms at the Stanley A. Milner Library are available for use by customers. Bookings at other branches will resume in May 2022.

Please review all information before booking. If you'd like to see the room in advance, contact your local EPL branch to organize a visit. If you have questions about booking rooms at the Stanley A. Milner Library, please contact MilnerRoomBookings@epl.ca directly.

To see where all EPL branches are located in the city, view a map of all locations.

Rooms are available for booking 14-60 days from today.

Meeting Room Rental Rates 4 Hours 8 Hours Capacity
Programming Rooms
All Branches
Not-For-Profit $20 $40 10-99
Private or Commercial $100 $175
Civic Employees Fund Room 1
Stanley A. Milner Library
Not-For-Profit $20 $40 25
Private or Commercial $100 $175
Civic Employees Fund Room 2
Stanley A. Milner Library
Not-For-Profit $20 $40 25
Private or Commercial $100 $175
Civic Employees Fund Room 3
Stanley A. Milner Library
Not-For-Profit $20 $40 25
Private or Commercial $100 $175
Civic Employees Fund Room 1, 2, 3 Combined
Stanley A. Milner Library
Not-For-Profit $60 $120 75
Private or Commercial $300 $525
Stollery Wonder Room
Stanley A. Milner Library
Not-For-Profit $20 $40 5
Private or Commercial $100 $175
TD Explore Room
Stanley A. Milner Library
Not-For-Profit $20 $40 25
Private or Commercial $100 $175

 

Note: prices do not include GST

Event Spaces and Theatres for Rent

Below is the full list of branches with event spaces and theatres across EPL locations. Information on location, AV and furniture inclusions, WiFi and accessibility details (e.g. washrooms, hearing assist where available) are provided for each branch.

Please review all information before booking. If you'd like to see the room in advance, contact your local EPL branch to organize a visit.

Event Spaces and Theatres are available for booking 14-180 days from today.

To see where all EPL branches are located in the city, view a map of all locations.

Event Spaces

Book an Event Space

Event spaces are available for larger gatherings, featuring reconfigurable seating and a greater variety of inclusions than meeting rooms. The Community Room and Learning Loft event spaces at Stanley A. Milner Library are available in a number of different configurations, and can be adapted to a variety of event needs.

Event Space Rental Rates 4 Hours 8 Hours Capacity
Muttart Theatre Lobby and Coat Check
Stanley A. Milner Library
Temporarily unavailable for booking
Not-For-Profit $40 $80 247
Private or Commercial $200 $400
Blind Enthusiasm Computer Lab
Stanley A. Milner Library
Not-For-Profit $60 $120 21
Private or Commercial $150 $500
Community Room 1
Stanley A. Milner Library
Not-For-Profit $50 $100 137
Private or Commercial $400 $700
Community Room 2
Stanley A. Milner Library
Not-For-Profit $50 $100 190
Private or Commercial $400 $700
Community Rooms 1 & 2 Combined
Stanley A. Milner Library
Not-For-Profit $80 $175 327
Private or Commercial $700 $1200
Learning Loft 1
Stanley A. Milner Library
Not-For-Profit $20 $40 72
Private or Commercial $150 $250
Learning Loft 2
Stanley A. Milner Library
Not-For-Profit $50 $100 120
Private or Commercial $300 $550
Learning Loft 3
Stanley A. Milner Library
Not-For-Profit $50 $100 109
Private or Commercial $300 $550
Learning Loft 1, 2, & 3 Combined
Stanley A. Milner Library
Not-For-Profit $100 $200 301
Private or Commercial $600 $1200

Note: prices do not include GST

Theatres

Theatres are well-suited to large gatherings with speakers or presenters, and feature fixed seating, a presentation space at the front, a sound system and a projector.

Book a Theatre

Theatre Rental Rates 4 Hours 8 Hours Capacity
Whitemud Crossing Theatre
Whitemud Crossing
Not-For-Profit $50 $100 120
Private or Commercial $350 $600
Muttart Theatre
Stanley A. Milner Library
Temporarily unavailable for booking
Not-For-Profit $70 $140 249
Private or Commercial $700 $1200
Muttart Theatre (Weekly Rate)
Stanley A. Milner Library
Temporarily unavailable for booking
Not-For-Profit $800 249
Private or Commercial $6000

Note: prices do not include GST

Rental Policies

The following documents establish priorities and conditions of public use of EPL’s bookable spaces:

If your booking has been confirmed, staff will send you a completed Facility Rental Contract to be signed and returned prior to the event. 

All event attendees are expected to abide by these policies so please make sure you are familiar with them before submitting your request. 

Frequently Asked Questions

Meeting Rooms - FAQs

  • Meeting rooms can be booked between 14-60 days in advance. Event spaces can be book 14-180 days in advance.
  • Any EPL customer with a valid library card can submit a request to book a room. Don’t have one? Sign up for FREE online or in person at any EPL location.

  • We’re always here to help so if the room you need isn’t available, contact us, opens a new window. Depending on the circumstances, there may be options we can explore. For example, your group might need a table and chairs, which could work in a quiet corner of the branch or our staff might be able to help you find other options in the neighbourhood.

  • We prioritize the delivery of library programs within our spaces, so frequent/recurring bookings may not always work. We ask returning customers to book a room no more than once per month.

  • Bookings are available for four or eight hours. We do not pro-rate our fees for shorter events. 

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